We held our first retreat this past long weekend. It was an unqualified success. In a number of senses, including the sense that it was a success and we are unqualified. I'm always amazed to see how Krishna empowers His devotees.
We had 22 guests and 11 staff members. The facility was perfect. Individual rooms, a full commercial vegetarian kitchen with designated separate sinks for suci and muci dishes, a large hall with a small raised platform for the teacher or speaker and a 400W PA with wireless mics.
These photos are from the Springbrook website. I'll hit up Zoe and Bhakti in the next day or two to get you some photos from our actual retreat, so check back (I'll also post a notice that it's been updated).
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Springbrook Retreat Centre
Springbrook, an hour's drive from the Brisbane CBD, is situated in a national park 600 metres above sea level and is an average of 6 degrees cooler than Brisbane. It was pleasant - not the muggy tropical hell that Brisbane is during summer, but cool while comfortable enough to roll around in shorts and tshirt.
Opening
On the first night we all sat in a circle and introduced ourselves, and spoke a little about why we came. Then we played a game where everyone walks around, and then when the music stops they have to form into groups of however many they are instructed - groups of three, groups of four, even groups of 11. After a few rounds they understand the concept, and then we started the elimination rounds. It generated a lot of energy. People were laughing like anything. After playing this for some time and getting down to the last three people, we had everyone get into groups of five, and then they had 8 minutes to discover three things that they all had in common. Then they elected a spokesperson and we went around the room to hear from each of the six groups what they had. There were some interesting ones, like: "None of us were born in Australia", or "we've all owned dogs before".
Then we had everyone mill about while the music played, then form into groups of five again, and we repeated the process.
This way people got to interact with many different people and gain a sense of each other. Then we wrapped up and headed to the dining room for dinner.
Dining
The dining room facility was great. It was a combination dining room / lounge. It had all plates, cups, glasses, and cutlery, and had two clay water filters and a huge urn of hot water and facilities to make herbal tea. People would hang out in this area when they had free time, reading books (a number who didn't have them already took away sets of books), and chatting.

Dining room

Dining room

Dining room

Dining room
After dinner we returned to the hall and did kirtan for an hour or so, culiminating in dancing energetically.
Day Two
The next day we kicked off at 6am with a meditation. The staff were in the hall chanting japa earlier, and we woke the guests with bells and a conch at 5:30 am. Some guests were already up walking about in nature. At 6 am Prem Yogi lead sun salutes to help everyone wake up, and then we did pranayama until 7 am. From 7 am to 9 am Prem Yogi lead everyone in asana practice and then we had breakfast.
Bush walking
After breakfast we assembled in the carpark and drove to a nearby national park (10 minutes drive), where we did a two hour walk to the bottom of a waterfall and back. Then we returned to the retreat for lunch. After lunch I discovered a leech on my leg, which was a source of some entertainment. I adopted the mood of Vasudeva Datta and resisted the advice to pull it off, and waited for it to drop off. After some time we used some smoke from incense to encourage him to go on his way. (There are photos, and video footage).
Another 3 hour Yoga Class
In the afternoon there was another yoga class from 3pm to 6pm, lead by Param Satya. I couldn't make - I was falling asleep in the postures. I had to do a 36 hour day at work in order to clear the deck for the long weekend, so I went into it a little exhausted. The guests did okay though. There was a total of nine hours of yoga classes over three days. I took some rest, and then joined everyone for dinner at 6:30 pm.
Seminar: Dare to be Different
At 7:30pm I gave a seminar where I cast the vision of what we are doing at Atma Yoga. I started by explaining that in talking to guests at Atma I get the feeling that people are concerned about what is going on in the world - in fact, we all have the feeling that the world is increasingly becoming "not the kind of world that we want to live in" - but we also feel ourselves to be powerless to do anything about it. I drew a circle to represent our circle of concern - the environment, global warming, increasing conflict, etc.. and then a little stick figure to represent us. Our circle of influence is so small that we're not even in it - our job, our landlord, our relationships, even our habits and addictions, are to a lesser or greater degree out of our control, what to speak of the bigger issues in life. The result is that we feel helpless and so we end up just going along with the flow, even though we are not happy doing it, or about where it's all going.

Seminar
It's unfortunate that we give up when we realize how small our circle of influence is, because that's where our power lies - in self-transformation. As Gandhi said, "we must become the change we wish to see in the world". In order to be able to do something different we need access to different knowledge. Everyone is doing the best they know how, but as Einstein said, "a problem cannot be solved at the same level of consciousness that created it". So what we are about at Atma is empowering people to make the change by becoming the change, by giving them knowledge.
So then I introduced the three modes of material nature from the Bhagavad-gita and explained a little about their application, and then explained that this was the understanding that we use to run Atma. "Many of you have helped wash dishes in the kitchen and you're wondering why there are three sinks for plates, pots, and washing your hand and mouth. This is why..." Then I introduced the six week seminar that starts next week: "Bhagavad-gita in practice: The Three Modes of Material Nature".

Seminar
People liked it. Before it started they weren't sure what it would be about, and were a little uneasy, but at the end of the retreat many people shared that it had really resonated with them.
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Kitchen
Singing Workshop
Then we had a singing workshop in the main hall. Rasika Seva asked how many people thought that they couldn't sing. Then she had everyone think back to when they were a child and could sing, and what event occurred that stopped them from having the confidence that they could sing. She then encouraged them to let go of that, forgive anyone who had shut them down, and affirm to themselves that they could sing.

Rasika Seva lead a singing workshop

Kirtan

Kirtan
Over half an hour she continued to encourage them and introduce small elements of singing together. After 30 minutes everyone in the room was singing enthusiastically and confidently. Then we did kirtan for an hour, ending up again with enthusiastic dancing.
Day Three
The next morning at 6 am Zoe lead an hour of meditation and had everyone draw a mandala using colored pencils.

Mandalas

Mandalas
From 7am - 9am we did the Astanga primary series, lead by Zoe, then had breakfast. After breakfast Ryan taught a Tai Chi class. I didn't make that, but there was a lot of laughter.
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Then we had lunch. It was amazing, with Thai Green Curry and Campak Gaur's sugar free, vegan date and berry ice cream.

Campak Gaur devi dasi

Bhakticandrika's Sri Sri Gaura Nitai

Thai Green Curry

Another Satisfied Customer
Goodbyes :-(
After lunch we held the closing ceremony. I told everyone that, as they might have been able to tell by the price, which was super low compared with other comparable retreats (we broke even), we weren't doing it for the money, but for them. Everyone shared about their experience of the retreat. We all laughed many times during this. Vraj said he thought it was meant to be a 'Yoga Retreat", not a "Yoga Assault", and commended everyone for doing nine hours of yoga. Bhuvana, who works as pathologist, said it was good to "spend time with people who are alive". A common thread that ran through what people shared was that they they feel that the Atma staff really care, and that they feel that they are part of the Atma community.

People related that they feel part of the Atma community
One gentleman had found us on the Internet two days before the retreat. He came to a class at Atma the day before the retreat, and then dove in the deep end, and had a great time, and said he looked forward to seeing everyone again. One other person shared that usually on retreats or camps you meet people and bond with them, but many times don't see them again, but with this retreat he could continue to deepen his relationships with others at Atma during the week. We ended with kirtan.
As well as "caring", "association" was a word that was mentioned a lot. The facilities, and the different programs that we use the facilities for are all just infrastructure that we put in place to facilitate relationships between people. No one wants to join an "institution" or to simply take part in a business transaction - dare I say it, people don't even really care about yoga (as in the physical asanas) that much. What everyone wants is to experience and live in authentic community.

It's all about doing life alongside like-minded people
By being with together for these three days and two nights people had the opportunity to see if the Atma yoga staff are authentic. Do they have a "professional life" at Atma and a "personal life" outside of that? Are they just pretending that they care when they're at the studio? That is what people are searching for: authenticity.
So it was a great success, that exceeded all of our expectations, guests and staff alike. For next year we have booked the place for the Australia Day weekend, and the weekend afterwards, and we will run two retreats one after the other. The capacity of the place is 32 people, and we did that easily. Next year we'll need at least two. Apart from those two weekends the retreat center is fully booked out to the end of 2008.
Acyuta Bhava and Campak Gaura did a superb job of organizing and executing the event. Zoe, Param, and Prem were great yoga instructors. Bhakti did a lot of support work, and Vraj filmed the event. Dhruva, Atma's resident monk, was there for two of the days, and Angela looked after Prahlad.

Angela and Prahlad

Vraj filming